PIN for ScotRail's Facilities Management Services

What this is

ScotRail Trains Limited is publishing a Periodic Indicative Notice (PIN) for utilities to provide an update on its procurement strategy for Hard and Soft Facilities Management Services across approximately 360 staffed and unstaffed stations and 12 depot and train servicing locations across Scotland. This follows a previous PIN issued in March 2025; ScotRail is seeking further market engagement before issuing the formal tenders. Interested suppliers are asked to complete market engagement questions on the ScotRail Wax Portal and the formal contract notice was expected around 2 June 2026.

Key points

• Hard and Soft FM for ScotRail estate: ~360 stations and 12 depots/servicing locations across Scotland — large national contract
• Complete market engagement on ScotRail Wax Portal: https://scotrail.wax-live.com/ — NOT via PCS; contact procurement@scotrail.co.uk
• Formal contract notice expected ~2 June 2026; covered by GPA; follow-up to March 2025 PIN

Who can bid

This is a Periodic Indicative Notice (Utilities) for market engagement only. Suppliers must be capable of Hard and/or Soft FM services across ScotRail's Scotland-wide estate (~360 stations and 12 depots). Formal eligibility criteria will be published with the contract notice expected ~2 June 2026. GPA applies.

How it is scored

Not yet specified. Award criteria will be published in the full contract notice expected ~2 June 2026. This is an update PIN following the March 2025 PIN.

Money

Estimated contract value not stated. Contract covers Hard and Soft FM for approximately 360 stations and 12 depot/servicing locations across Scotland. Payment structure will be detailed in the contract notice.

How to submit

Complete market engagement questions on the ScotRail Wax Portal: https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx. Contact: Fergus Martin, procurement@scotrail.co.uk. PCS is not used for this procurement — use the Wax Portal.

Clarifications

Contact: Fergus Martin, procurement@scotrail.co.uk. Market engagement session information on the Wax Portal. GPA applies.

Contract period

Contract duration not yet specified. Full contract notice expected around 2 June 2026.

Classification

CPV 79993100 — Facilities management services 79993000 — Building and facilities management services71334000 — Mechanical and electrical engineering services90910000 — Cleaning services98311000 — Laundry-collection services90620000 — Snow-clearing services50710000 — Repair and maintenance services of electrical and mechanical building installations ScotlandAberdeen & North-EastEdinburgh & LothiansGlasgow & Strathclyde