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Planning notice Published before the tender goes out — early sight, nothing to submit yet.

COSHH Assessment

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) · All their open notices

What this is

Procurement of a COSHH (Control of Substances Hazardous to Health) management system for Cardiff and Vale University Health Board. The system must support digital workflows, substance inventory management, assessment tracking, regulatory compliance, and audit readiness for large complex healthcare organisations.

Key points

  • Deadline for engagement/clarifications: 24 August 2026; tender notice publication estimated 30 October 2026.
  • Contract value GBP 37,000 (ex VAT) for 2-year period (1 April 2027 – 31 March 2029).
  • System must support COSHH assessments, substance inventory management, SDS tracking, compliance reporting, and multi-site/multi-substance operations.
  • Essential capabilities include: assessment workflows with audit trails, centralised inventory, automated SDS retrieval/updates, control assignment, compliance dashboards, and role-based access.
  • Desirable features include: API integration with procurement/asset/incident/health surveillance systems, mobile access, automated regulatory updates, and supplier training/helpdesk support.
  • Demonstration via Microsoft Teams is essential; contact buyer to schedule and discuss system performance across multiple sites, automation, compliance proof, and support for large complex organisations.

Who can bid

Open to all suppliers. Buyer encourages participation from SMEs and voluntary, community and social enterprises (VCSE).

Money

Estimated contract value GBP 37,000 (excluding VAT) or GBP 44,400 (including VAT) for the two-year period.

How to submit

Submission method and portal not specified in the notice. Tenderers should contact Gracie Westlake (gracie.westlake@wales.nhs.uk) for submission details. Market engagement demonstrations via Microsoft Teams are available upon request.

Clarifications

Contact Gracie Westlake at gracie.westlake@wales.nhs.uk or +44 292 150 0801 for clarifications and to arrange system demonstrations.

Contract period

Two years from 1 April 2027 to 31 March 2029. No extension options mentioned.

Classification

CPV 71317210 — Health and safety consultancy services WalesCardiff and Vale of Glamorgan (UKL22)

Published on Sell2Wales. The official notice is the authoritative version.