ITT#2025-700

What this is

Chemonics seeks a consultancy organization to develop policies, models, and methodologies for cultural sector reform in Ukraine under the Partnership Fund for a Resilient Ukraine Phase 2 (PFRU-2). The work comprises three lots covering remuneration models, cultural institution networks, and operational liberalization of state/municipal cultural institutions.

Key points

• Submission deadline: 2 September 2026, 15:00 Kyiv time (UTC+3) via email to pfruprocurement@chemonics.com; clarifications deadline 21 August 2026, 17:00 Kyiv time.
• Three separate lots: Lot 1 (remuneration models), Lot 2 (cultural institution network methodology), Lot 3 (liberalization roadmap); tenderers may bid for all three or any subset.
• Technical and Commercial proposals must be submitted separately; technical proposal must not reference cost; maximum 3 attachments (5 MB limit) per email.
• Threshold requirements: at least 3 verifiable past projects from past 2 years (minimum 1 on legal/economic models for state enterprises or related consulting); pass Chemonics due diligence; tax/social/labour compliance; adequate financial resources; appropriate insurance.
• Evaluation by Most Economically Advantageous Tender (MEAT) approach; technical criteria include approach/methodology, corporate capabilities (staff CVs), and previous performance; commercial evaluation on fixed unit price in GBP excluding VAT.
• Payment 100% post-payment, NET 30 calendar days; no VAT charged (FCDO exemption); all-inclusive pricing with no additional costs permitted after award.

Who can bid

Open procedure. SMEs are suitable. Any organization meeting threshold conditions (past project experience, due diligence clearance, financial capacity, tax compliance, insurance, and ethical conduct standards) may participate. Tenderers from entities on sanctions lists or with ties to sanctioned parties are excluded.

How it is scored

Most Economically Advantageous Tender (MEAT) approach. Technical evaluation includes: (1) Technical Approach and Methodology (technical capacity, ability to execute tasks per ToR); (2) Corporate Capabilities (CVs of key staff demonstrating expertise); (3) Previous Performance (3 verifiable examples from past 2 years, at least 1 on legal/economic models for state enterprises or related consulting). Commercial evaluation based on fixed unit price in GBP excluding VAT. Specific weightings not stated in extracted text.

Money

Estimated value GBP 1–2 (appears to be placeholder or range). Pricing methodology: Fixed Unit Price in GBP excluding VAT. All-inclusive price; no profit, taxes, or additional costs can be added after award. Bid validity period to be specified by tenderer (in calendar days after proposal deadline).

Performance guarantee

No performance bond explicitly stated. Tenderer must declare ability to comply with proposed delivery schedule, adequate financial resources, and current maintenance of appropriate insurance coverage. Contract financed under FCDO exemption from taxes, VAT, and tariffs in the cooperating country; Chemonics will make payments excluding VAT.

How to submit

Electronic submission only via email to pfruprocurement@chemonics.com by 2 September 2026, 15:00 Kyiv time (UTC+3). Technical and Commercial proposals must be submitted separately; technical proposal must not reference cost. Maximum 3 attachments (5 MB limit per email) in MS Word, MS Excel, readable format, or Adobe PDF. Tenderer must include tender number PFRU2-2025-700 in email subject line. Completed Volume 3 (Terms of Reference) and Annex 1 (Cover Letter/Declarations) must be signed and submitted in both PDF and Excel formats.

Clarifications

All questions regarding tender conditions must be submitted no later than 21 August 2026, 17:00 Kyiv time (UTC+3) via email to pfruprocurement@chemonics.com. All tender-related communication must be conducted exclusively in writing via email.

Contract period

Multi-year programme. Deliverables are phased: Lot 1 (remuneration models) has 3 sequential deliverables with calendar days specified after PO signing and after approval of prior deliverables; Lot 2 (cultural institution network methodology) has 1 deliverable; Lot 3 (liberalization roadmap) has 2 sequential deliverables. Payment terms: 100% post-payment, NET 30 calendar days.

Classification

CPV 92000000 — Recreational, cultural and sporting services LondonUkraine