Festive Lights Installation & Maintenance

What this is

Hertford Town Council seeks a contractor to provide comprehensive festive lights services including secure storage, installation and removal of lighting displays, structural and electrical testing, year-round maintenance, and 24-hour emergency support for a 3-year contract commencing August 2027.

Key points

• Deadline: 4 September 2026 at midday via email to steve.catherall@hertford.gov.uk
• Contract value: GBP 80,000 for 3-year term from 1 August 2027
• Must be HERS and CFA registered with evidence of previous festive lights work for relevant authorities
• 24-hour emergency call-out service required with 4-hour attendance time
• Tender must include full cost breakdown, environmental sustainability statement, and evidence of secure storage facilities
• Comprehensive scope includes installation, removal, testing, maintenance, licensing support, and year-round asset management

Who can bid

Open procedure. Bidders must be HERS and CFA registered, demonstrate experience with festive lights installation and maintenance for relevant authorities, provide evidence of secure storage facilities, and be capable of obtaining Festive Lighting Licence from Hertfordshire County Council.

• HERS
• CFA

Money

Estimated contract value GBP 80,000 over 3 years. Tender must include full breakdown of charges including emergency call-out fees.

Performance guarantee

Contractor must provide 24-hour call-out service with attendance on scene within 4 hours for emergencies. All engineers must be skilled and properly equipped. Structural and electrical testing must be performed yearly by CFA-registered company.

How to submit

Tender documentation must be submitted by email to steve.catherall@hertford.gov.uk by midday 4th September 2026. Submission must include full breakdown of charges (including emergency call-out fees), environmental sustainability commitments statement, evidence of HERS and CFA registration, and references from at least one relevant authority.

Contract period

3-year term commencing 1st August 2027, with no extension options mentioned.

Classification

CPV 50000000 — Repair and maintenance services 31000000 — Electrical machinery, apparatus, equipment and consumables; lighting51000000 — Installation services (except software) East of EnglandUKCUKDUKE