Seat Refresh Project

What this is

Caledonian Sleeper Limited (CSL) is seeking proposals from qualified suppliers for the provision of replacement seat upholstery fabric for passenger seating and armrests installed within the Caledonian Sleeper fleet. The objective is to replace existing seat upholstery fabric whilst maintaining compliance with current railway fire safety, smoke emission and passenger seating standards applicable to Operational Category 3 sleeper vehicles. Works will be carried out at Polmadie Depot. The successful supplier shall provide fabric supply, technical support, certification evidence and validation support.

Key points

• Railway seat upholstery fabric supply for Caledonian Sleeper fleet; must comply with Operational Category 3 fire/smoke standards
• Estimated value GBP 350,000; 3-month contract; 5-part quality evaluation totalling 60% plus 40% Price
• Submission via PCS Postbox by 16:00 on 27 July 2026; 6-month tender validity
• Works at Polmadie Depot; supplier must provide fabric, technical support, certification and validation assistance

Who can bid

Economic and financial standing and technical and professional ability as stated in procurement documents. Participation criteria per requirements document. SPD available for download via PCS.

How it is scored

Quality 60% · Price 40% Quality 60%: Design Solution and Passenger Experience (30%), Technical Compliance and Certification Strategy (30%), Durability, Maintenance and Whole Life Performance (20%), Supply Chain, Delivery and Fleet Support (10%), Sustainability and Environmental Performance (10%). Price 40%.

How to submit

Electronic responses via Public Contracts Scotland Postbox at www.publiccontractsscotland.gov.uk. SPD required. Deadline: 27 July 2026 at 16:00. Tenders opened at 16:30 on same date.

Clarifications

Via PCS portal. Review body is Glasgow Sheriffs Office. Covered by the Government Procurement Agreement.

Contract period

Duration of 3 months. Not subject to renewal. Tenderers must maintain their tender for 6 months from receipt date.

Classification

CPV 19243000 — Woven fabrics of synthetic filament yarn ScotlandGlasgow & StrathclydePolmadie