Air Conditioning-Cooling Plant Maintenance and Repair (GCU)

What this is

Glasgow Caledonian University (GCU) seeks a contractor for air conditioning and cooling plant maintenance and repair across its campus. The contract runs from November 2026 for 3 years (to October 2029), with two optional 12-month extensions. Engineers must hold valid ACRIB/F-Gas certification and the contractor must be certified by an approved body (e.g. Refcom, Bureau Veritas) for F-gas servicing. Submission is via PCS-Tender (Project Code 31814).

Key points

• F-gas certification mandatory (Refcom/Bureau Veritas/Quidos/FIA or equivalent); engineers must hold ACRIB Skill Card
• Three relevant past contract examples required (Pass/Fail) — inadequate response results in exclusion
• Submission deadline: 01/07/2026 at 12:00 via PCS-Tender Project Code 31814

Who can bid

Open procedure. Engineers must hold valid ACRIB skill card and contractor must be F-gas certified (Refcom or equivalent). Insurance: EL £10m, PL £5m, Product Liability £5m, Professional £2m. Minimum 3 relevant contract examples (last 3 years). All Part III/IV SPD responses assessed Pass/Fail.

How it is scored

Quality 70% · Price 30% 70% quality (Methodology 15%, Resources & Resilience 15%, Staff Training 10%, RAMS & H&S 15%, Reporting 5%, Environmental 5%, Fair Work & Community Benefits 5%), 30% commercial/price.

How to submit

Submit via PCS-Tender (https://www.publictendersscotland.publiccontractsscotland.gov.uk/). Search Project Code 31814 under ITTs Open to All Suppliers. Deadline: 01/07/2026 at 12:00. Tender valid until 01/09/2026.

Clarifications

Clarifications via PCS-Tender. Deadline: 01/07/2026 at 12:00.

Contract period

Start: 01/11/2026. End: 31/10/2029 (36 months). Optional extension: 2 x 12 months, subject to satisfactory performance.

Classification

CPV 50730000 — Repair and maintenance services of cooler groups ScotlandGlasgow and Strathclyde