EPOS System

What this is

Fife College requires a single contractor to provide the hardware, software, support and merchant services for an EPOS (electronic point of sale) system so the College can accept payments across its estate. Estimated GBP 50,000 excluding VAT over 36 months with two optional 12-month renewals; open procedure on Public Contracts Scotland.

Key points

• Single-supplier EPOS: hardware, software, support and merchant services for Fife College
• GBP 50k est., 36 months + 2x12-month renewals
• Deadline 22 June 2026 12:00 via PCS Postbox
• FCA authorisation and PCI DSS are mandatory gates
• Quality 70% / price 30%
• Q&A responses already published (Circular Advice Note 1)

Who can bid

Open procedure via the PCS SPD. Pass/fail gates: FCA authorisation (or authorised agent) and PCI DSS compliance. Further financial/technical criteria in the ITT.

• FCA authorisation
• PCI DSS

How it is scored

Quality 70% · Price 30% Quality 70% / price 30% — payment solution (25) and maintenance & support (20) dominate.

Money

Estimated GBP 50,000 excluding VAT over the initial 36 months. Tender must be valid until 22 September 2026.

How to submit

Electronic via the PCS Postbox by 22 June 2026 12:00. Submit ITT response with Form of Tender, pricing schedule, GDPR data-processor assessment and anti-crime/trafficking declarations. A Circular Advice Note with Q&A responses was added 16 June.

Clarifications

Via the PCS Q&A facility; responses to questions are published as Circular Advice Notes on the notice.

Contract period

36 months with two optional 12-month renewals (up to 5 years).

Classification

CPV 66172000 — Financial transaction processing and clearing-house services 48000000 — Software package and information systems30142200 — Cash registers72268000 — Software supply services51611100 — Hardware installation services Scotland