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Provision of Hospitality Catering Services

UHI Moray · All their open notices

What this is

UHI Moray seeks a single supplier for external hospitality and events catering at the Alexander Graham Bell Centre for Digital Health (AGBC) in Elgin — around 350 events a year, typically 3-4 events a week at peak with 50-60 delegates per event (10-200 range). Estimated GBP 120,000 excluding VAT for an initial 12 months with up to three 12-month extensions (4 years max). Open procedure on Public Contracts Scotland.

Key points

  • Hospitality catering for ~350 events/year at the AGBC, Elgin (Moray)
  • GBP 120k est., 12 months + up to 3x12-month extensions
  • Deadline 1 June 2026 09:00 via PCS Postbox
  • Quality 60% / cost 40% — food samples are scored (7.5%)
  • Insurance: EL £5m, PI £2m, PL £5m; food business registration + REHIS/FHIS
  • Peak demand Feb-Apr and Sep-Nov, sometimes simultaneous events

Who can bid

Open procedure via the PCS SPD. Minimums: EL GBP 5m / PI GBP 2m / PL GBP 5m insurance, 2 years audited accounts (or banker's letter), food business registration with REHIS/FHIS standards.

  • EL GBP 5m / PI GBP 2m / PL GBP 5m
  • REHIS / FHIS

How it is scored

Quality 60% · Price 40% Cost 40% / Quality 60%, with quality split across account management & staffing (15), community benefits & fair work (10), business overview, QA & food safety (15), food samples (7.5), order & payment process (5) and sustainability & ethical supply chain (7.5).

Money

Estimated GBP 120,000 excluding VAT over the initial term. Electronic ordering, invoicing and payment. Tender valid for 3 months.

Performance guarantee

Performance per the specification (Appendix H), the SPD and tender documentation; named staff with qualifications must be identified.

How to submit

Electronic via the PCS Postbox by 1 June 2026 09:00. Submit Form of Tender, FOI, Supply Chain Code of Conduct, commercial & technical questionnaires, conflict of interest and anti-trafficking/organised-crime declarations plus the SPD.

Clarifications

Questions via the PCS Q&A facility after recording interest.

Contract period

Initial 12 months with the Authority's right to extend by three further 12-month periods (maximum 4 years), subject to performance.

Classification

CPV 55520000 — Catering services 39222000 — Catering supplies Scotland

Published on Public Contracts Scotland. The official notice is the authoritative version.