Provision of Off-Site Storage for NatureScot Records
Scottish Natural Heritage · All their open notices
What this is
NatureScot (Scottish Natural Heritage) is preparing to procure off-site storage for approximately 5,743 cubic feet of records (paper files, maps, photographs, slides, audiovisual materials, digital media). The contract is expected to run for 5 years with up to 2 further years of extension. Services include secure storage, inventory management, retrieval/transport, scan on demand, secure destruction, and full integration with NatureScot's eRDMS system. Market engagement questionnaire responses were sought by 21 April 2026. The formal contract notice was expected around 7 May 2026.
Key points
- Off-site record storage (5,743 cubic feet) plus retrieval, scan-on-demand, and eRDMS integration
- 5-year initial term + 2 year extension option
- Market engagement questionnaire by 21 April 2026 via Cognito Forms link
Who can bid
Must provide full API-compatible integration with NatureScot's eRDMS. If incumbent does not bid, successful supplier must manage full transfer of existing records. Conducted by Scotland Excel on behalf of NatureScot.
Money
No estimated value disclosed at PIN stage.
How to submit
Market engagement questionnaire by 21 April 2026 via the Cognito Forms link. Register interest via PCS.
Clarifications
Contact flexibleprocurement@scotland-excel.org.uk, tel: +44 1463725097.
Contract period
Initial 5 years with option to extend up to 2 further years (maximum 7 years total).
Classification
CPV 63120000 — Storage and warehousing services 63121000 — Storage and retrieval services79131000 — Documentation services79996100 — Records management72317000 — Data storage services Scotland
Published on Public Contracts Scotland. The official notice is the authoritative version.