Guildhall Public Conveniences - plumbing and sanitary ware refurbishment

What this is

Looe Town Council seeks tenders from appropriately qualified and experienced businesses to refurbish the plumbing and sanitary ware at the Guildhall Public Conveniences, The Quay, Fore Street, Looe. The works include removal, refurbishment and refitting of all plumbing and sanitary ware, supply and installation of new commercial-quality cisterns, toilets, sinks, cubicles and vanity units, plus general maintenance to allow a new resin floor (fitted by a separate flooring contractor) to be installed. Works are phased around the flooring installation and must be completed by 1st October 2026.

Key points

• Refurbishment of plumbing and sanitary ware at Guildhall Public Conveniences, Looe, in phases around a separate resin flooring contractor, completion by 1st October 2026
• Evaluation: Cost 60%, Methodology 30%, Experience 10%; mandatory business/legal questionnaire, failure means exclusion
• Tender closing date Friday 10th July 2026; clarifications by 6th July 2026; contract awarded 29th July 2026
• Quote valid 4 months from award; 6-month guarantee on installation and workmanship; estimated value GBP 10,000 ex VAT

Who can bid

Open to appropriately qualified and experienced businesses. All questions in the mandatory business questionnaire and legal obligations section must be answered; tenderers failing this section are excluded from further stages. Tenderers must sign statements of non-collusion and non-canvassing and a declaration of honesty.

How it is scored

Quality 40% · Price 60% Tenders scored on Cost 60%, Methodology 30% and Experience 10%. A panel of councillors scores against quality elements: Methodology (commercial-grade fittings/sanitary ware, waste management, access/location considerations, timescale and availability) and Experience (recent similar works and references).

Money

OCDS estimated value GBP 10,000; the tender document lists Project Value as 'Not Listed'. Prices to be submitted in Pounds Sterling exclusive of VAT, broken down by component, and valid (fixed) for 4 months from award of contract.

Performance guarantee

All works guaranteed against faulty installation and workmanship for 6 months from the date of completion.

How to submit

Submissions in a sealed envelope marked confidential, posted to FAO Sam White (Town Clerk), Looe Town Council, Looe Library and Community Hub, Looe, PL13 2AF; alternatively via the Contracts Finder portal as instructed. Tenderers may submit information in whichever form is most convenient as long as all questions are answered.

Clarifications

Last date for clarifications is Monday 6th July 2026. Queries to the Deputy Clerk: deputy.clerk@looetowncouncil.co.uk (01503 262255).

Contract period

Contract duration 3 weeks, carried out in phased works around a separate resin flooring contractor. Indicative works run W/C 7th September (week one), W/C 14th September (flooring), W/C 23rd September (week three), with toilets reopening 1st October 2026. Document also cites Start Date 7th September 2026 and Completion 30th September 2026, with actual start/completion to be agreed with the successful tenderer.

Classification

CPV 50760000 — Repair and maintenance of public conveniences South WestLooeCornwall