Grassroots football pitch booking & management system

What this is

Wrexham County Borough Council has published a Prior Information Notice (UK2) for market engagement on digital solutions to support booking and management of approximately 35 grassroots football pitches. The Council seeks information on off-the-shelf systems offering online booking and payment, real-time availability, casual and block booking management, and subscription arrangements. This does not constitute a call for competition; suppliers are invited to email an overview of their solution to the Category Manager by 12:00 noon on 20 July 2026. The GBP 20,000 value shown is indicative only.

Key points

• Prior Information Notice / market engagement only, not a tender
• Preference for an off-the-shelf pitch booking & management system
• Response by email due 12:00 noon, 20 July 2026

Who can bid

Open to all interested suppliers, both existing and new; the Council prefers a proven off-the-shelf product rather than a bespoke build.

How it is scored

Not applicable; this is a market engagement / fact-finding exercise, not a call for competition.

How to submit

Email an overview document of your solution to Clare Roberts (Category Manager) at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 20 July 2026 with the subject line referencing the system.

Clarifications

Clarifications addressed in the notice Q&A; responses due 20 July 2026.

Contract period

Not determined; the 3-month dates on the notice are for PIN purposes only and do not indicate the intended contract length.

Classification

CPV 72000000 — IT services: consulting, software development, Internet and support WalesFlintshire and Wrexham