Public Affairs and Crisis Communication Support

What this is

The Port of Milford Haven (Milford Haven Port Authority), a trust port and the UK's top energy port, is running a Pre-Market Engagement exercise to inform the future procurement of Public Affairs and Crisis Communication support services anticipated to commence from 2027. It seeks a specialist agency to act as an extension of its internal team, providing proactive public affairs support, political engagement and monitoring across UK and Welsh Government, policy insight, consultation response support, and crisis communications including an out-of-hours on-call service. Suppliers demonstrate strong understanding of the ports, oil and gas, renewables and wider infrastructure sectors. Feedback is gathered via a Microsoft Forms questionnaire and optional supplier engagement sessions.

Key points

• Pre-Market Engagement by the Port of Milford Haven ahead of a 2027 procurement for public affairs and crisis communication support.
• Requirement is for a specialist agency providing political engagement, policy monitoring, consultation support and out-of-hours crisis communications, with ports/energy sector understanding.
• Feedback gathered via a Microsoft Forms questionnaire and optional supplier engagement sessions; participation is not part of any formal evaluation.

Who can bid

This is a Pre-Market Engagement (Speculative Notice), open to interested suppliers; participation does not form part of any formal evaluation. Suppliers must declare potential conflicts of interest with organisations related to the Port's operations.

How it is scored

Not applicable; this is a pre-market engagement exercise and participation will not form part of any formal evaluation.

How to submit

Interested suppliers complete a structured Microsoft Forms questionnaire covering organisational overview, experience across UK and devolved government, sector experience (ports, oil and gas, renewables, infrastructure), political engagement and stakeholder management approach, and crisis communications capability. Suppliers may be invited to individual engagement sessions via Microsoft Teams or in person. The notice is published on Sell2Wales; enquiries to Joanne Rogers, tel +44 1646696100.

Classification

CPV 79340000 — Advertising and marketing services 79416000 — Public relations services79416100 — Public relations management services79416200 — Public relations consultancy services79430000 — Crisis management services WalesPembrokeshire