NCC202600006 - All Wales Grounds Maintenance Equipment and Spares Framework

What this is

Newport City Council invites tenders for an All-Wales framework for the supply of grounds maintenance equipment, machinery and spares. Established under the Open Procedure of the Procurement Act 2023, it is an open framework running up to 8 years (framework end 31 January 2035), with a maximum of 50 suppliers, and is available to all Welsh contracting authorities. Purchases are made either by applying agreed discounts to manufacturers' list prices or via mini-competition.

Key points

• Estimated framework value GBP 20,000,000 (excl. VAT)
• Open framework, up to 8 years, max 50 suppliers, re-opens periodically
• Deadline 03 August 2026; 1% supplier rebate must be included in bids

Who can bid

Open to any supplier; this is an open framework that re-opens periodically to admit new suppliers over its life to increase competition and support emerging businesses. Maximum of 50 suppliers on the framework.

How it is scored

No explicit quality/price weighting stated in the notice. Once established, participating authorities either apply the highest available discount to manufacturers' list prices or run a mini-competition among appointed suppliers.

Money

Estimated total value GBP 20,000,000 excluding VAT (Lot 1 GBP 16,000,000). A 1% annual supplier rebate applies and must be factored into bids.

How to submit

The buyer is not administering the notice via Sell2Wales; suppliers must follow the instructions within the full notice text to register interest and obtain documents. Advertised via FTS/Sell2Wales.

Contract period

Framework contract dates 01 February 2027 to 31 January 2031, extendable by up to four years in two-year increments at NCC's discretion, with an open framework scheme end date of 31 January 2035.

Classification

CPV 43325100 — Grounds-maintenance equipment 16000000 — Agricultural machinery34223300 — Trailers77314000 — Grounds maintenance services WalesMonmouthshire and Newport