GB-Nottingham: AP26050 - Painting and Decorating Contract

What this is

Arc Property Services Partnership Ltd seeks a single contractor to deliver painting and decorating services across operational and commercial properties in Nottinghamshire, Derbyshire, South Yorkshire, and Leicestershire under an NEC4 Term Service Short Contract. The contract will run for an initial two years from February 2027, with options to extend for up to two additional two-year periods (maximum six years total). Estimated total value is approximately £780,000 inclusive of VAT.

Key points

• Two-stage restricted procedure: PQQ (deadline 11 August 2026, 2pm) followed by ITT for shortlisted suppliers only
• Contract value approximately £780,000 over potential 6-year term (2+2+2 years) commencing February 2027
• Award based on Most Advantageous Tender: price 30% / quality 70%
• Works cover painting and decorating across multiple properties in four East Midlands counties (Nottinghamshire, Derbyshire, South Yorkshire, Leicestershire)
• SMEs are eligible; selection based solely on published criteria including capability, experience, accreditations, and financial standing
• Risk of scope variation due to potential local government reorganisation affecting Nottinghamshire County Council (main customer)

Who can bid

Open to all economic operators; contract is considered suitable for SMEs. Two-stage restricted procedure: Stage 1 is Pre-Qualification Questionnaire (PQQ) evaluating suitability, capability, capacity, experience, technical competence, accreditations, financial standing and compliance with minimum requirements. Highest-scoring suppliers meeting minimum requirements will be shortlisted for Stage 2.

How it is scored

Stage 1: Selection criteria based on published minimum requirements (suitability, capability, capacity, experience, technical competence, accreditations, financial standing, compliance). Stage 2: Most Advantageous Tender (MAT) approach with price 30% / quality 70%.

Money

Estimated total contract value approximately £780,000 inclusive of VAT over full potential six-year duration. This is an estimate; actual award will be based on tender process outcome.

Performance guarantee

Successful supplier expected to work collaboratively with Client, contribute to social value outcomes, support carbon reduction objectives, and demonstrate high standards of health and safety, compliance, and service delivery. No specific performance bond amount stated.

How to submit

Submissions via Delta eSourcing portal (https://www.delta-esourcing.com/tenders/UK-GB-Nottingham:-AP26050---Painting-and-Decorating-Contract/WD7AS2DC65). Stage 1 (PQQ) deadline 11 August 2026 at 2pm. Shortlisted suppliers will be invited to Stage 2 (ITT).

Clarifications

Authority reserves the right to request clarifications, conduct presentations, interviews or site visits where considered necessary and proportionate. Specific clarification deadline not stated in provided text.

Contract period

Initial period of two years commencing February 2027, with option to extend for up to two additional periods of two years each, maximum potential end date February 2033 (2+2+2 = 6 years total).

Classification

CPV 45442100 — Painting work 79931000 — Interior decorating services45442110 — Painting work of buildings45442120 — Painting and protective-coating work of structures45442180 — Repainting work East MidlandsNottinghamshireDerbyshireSouth Yorkshire