Hazlemere Recreation Ground Redevelopment Tender

What this is

Hazlemere Parish Council invites tenders for complete redevelopment of Hazlemere Recreation Ground playground, including site preparation, new safety surfacing compliant with BS EN 1176/1177, supply and installation of play equipment for ages 2–12 (with optional zip wire for up to age 16), and redesign of the nature trail. The project is a turnkey delivery with a core budget of £80,000.

Key points

• Mandatory site visit week of 4 August 2026; contact Deputy Clerk to schedule. Late submissions after 1 September 2026, 12:00 PM will not be considered.
• Core budget £80,000 fixed; optional add-on cases permitted with full cost justification and ROI analysis.
• Must hold API membership and CHAS/Constructionline registration; provide £10 million each of Public Liability, Employers Liability, and Professional Indemnity Insurance.
• Evaluation weighted: Play Value 30%, Inclusivity 20%, Cost/Value 25%, Technical Durability 15%, Delivery Capability 10%. Automatic exclusion for health & safety failures or 3+ aggregate fails.
• Turnkey delivery includes site prep, removal of existing equipment, new BS EN 1176/1177 compliant safety surfacing, play equipment for ages 2–12 (optional zip wire to age 16), and nature trail redesign.
• Submit via email with 2D/3D designs, itemized quotation, project timeline, two local authority references, and post-installation certification plan.

Who can bid

Open procedure. Suppliers must be experienced playground manufacturers and installers. Must hold API membership and CHAS/Constructionline registration. Must provide evidence of £10 million Public Liability, Employers Liability, and Professional Indemnity Insurance. Must attend mandatory site visit during week of 4 August 2026.

• API membership
• CHAS/Constructionline
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How it is scored

Play Value & Design Quality 30% | Inclusivity & Accessibility 20% | Cost & Value for Money 25% | Technical Specification & Durability 15% | Delivery Capability 10%. Scoring on 0–5 scale. Automatic exclusion for health and safety failures or 3+ aggregate fails.

Money

Core proposed budget: £80,000 (inclusive of all plant, labour, materials, waste disposal, post-installation certification). Budget flexibility permitted: bidders may submit baseline £80k design plus fully costed add-on case illustrating additional investment return on investment. All pricing exclusive of VAT. Bidders must include detailed cost breakdown with provisional sums and contingency pricing.

Performance guarantee

Post-installation: Supplier must provide documented evidence that relevant inspection confirms equipment has passed appropriate safety checks and is fit for purpose. Supplier must provide comprehensive Construction Management/Phase Plan, photographic schedule of site condition, method statement, risk assessment, detailed 'as built' drawings (A3 layouts), and maintenance manuals. All work must comply with building regulations and British/European safety standards with certification provided.

How to submit

Digital submission via email to deputyclerk@hazlemereparishcouncil.gov.uk by 1 September 2026, 12:00 PM (noon). Must include: detailed design proposal (2D/3D layouts, renderings), play value & inclusivity statement, itemized financial breakdown, project timeline, accreditations & references (API, CHAS/Constructionline, two local authority project references), liability insurance evidence, programme of works, 3D visual (A3/A4/A2), CAD/scaled map (A2), environmental & social policies.

Clarifications

Suppliers should notify Deputy Clerk of intention to bid as soon as possible. Queries and clarification requests should be directed to deputyclark@hazlemereparishcouncil.gov.uk. No specific clarification deadline stated.

Classification

CPV 37535200 — Playground equipment South EastHazlemere, Buckinghamshire, England