Provision of Print, Mail Fulfilment and Document Consolidation Services for Council Tax, Business Rate and Benefits Communications
Caerphilly County Borough Council · All their open notices
What this is
Caerphilly County Borough Council is conducting market engagement to identify suppliers capable of providing document consolidation, print, mail fulfilment and associated services for Council Tax, Business Rate and Benefits communications. The Council issues approximately 75,000 annual Council Tax bills, 16,500 Benefits notifications, 5,000 Business Rate bills annually, plus 100,000 Council Tax and 47,000 Benefits documents on a daily/weekly basis.
Key points
- This is a market engagement exercise only, not a formal procurement procedure; participation does not confer advantage in future procurement
- Deadline for responses is 12:00 Noon Friday 07 August 2026 via Proactis Plaza portal (search PME1000009)
- Council seeks suppliers capable of merging Council Tax bills with Benefits notifications into single statutory communication packs
- Estimated contract value GBP 280,000; annual volumes include 75,000 Council Tax bills, 16,500 Benefits notifications, 5,000 Business Rate bills, plus daily/weekly documents
- Key requirements include ISO 27001/Cyber Essentials Plus certification, GDPR compliance, cloud/hosted options, and reporting capabilities
- Council may invite selected suppliers to participate in follow-up market engagement meetings, demonstrations or workshops
Who can bid
This is a market engagement exercise, not a formal procurement. Any supplier interested in providing document consolidation, print and mail fulfilment services for local government communications may respond. Participation does not confer advantage in any subsequent procurement procedure.
How it is scored
This is market engagement only; no formal evaluation criteria are applied. The Council seeks information on supplier capability, experience, implementation timescales, security certifications, service options, reporting capabilities, digital solutions, pricing models, and innovative approaches.
Money
Estimated value GBP 280,000. Current annual volumes: 75,000 Council Tax bills, 16,500 Benefits notifications, 5,000 Business Rate bills, plus 100,000 Council Tax and 47,000 Benefits documents on daily/weekly basis.
Performance guarantee
Not applicable to this market engagement exercise.
How to submit
Written responses must be submitted via the Council etendering portal (Proactis Plaza) by 12:00 Noon Friday 07 August 2026. Suppliers must register on the system, search for opportunity PME1000009, and submit responses to ten specified questions.
Classification
WalesWales (Caerphilly County Borough)
Published on Sell2Wales. The official notice is the authoritative version.