Trend BEMS Comprehensive Maintenance, Replacement and Upgrade Works

What this is

The University of Edinburgh intends to establish a contract with a single supplier for fully comprehensive planned and reactive maintenance of the UoE Trend Building Energy Management System (BEMS) and associated control equipment across approximately 50 sites, 1,250 controllers and 19,000 hardware points. Scope includes supply, replacement, commissioning of faulty items, and planned upgrade works. Initial term 2 years with four 1-year extension options (2+1+1+1+1). Estimated total value (6 years): £2,500,000. Contract notice anticipated 3 August 2026.

Key points

• Estimated value: £2.5 million over 6 years; Trend BEMS maintenance across 50 UoE sites
• Mandatory: minimum 3 Trend Expert Engineers with IQVision accreditation + IQVision software licence
• Contract notice anticipated 3 August 2026 — register on PCS-T tender portal

Who can bid

Must hold minimum 3 Trend Expert Engineers with IQVision accreditation; operators must hold LV/ELV electrical competency; must hold IQVision and SET software licence agreements. GPA-covered procurement.

Money

Estimated total contract value (6 years): £2,500,000 (maintenance £1,000,000 + planned upgrades £1,500,000). Values are estimates; no minimum order guarantee.

How to submit

Register on PCS-T (tender portal): https://www.publictendersscotland.publiccontractsscotland.gov.uk — separate from PCS website. Contract notice anticipated 3 August 2026.

Clarifications

Contact: James Clarke, jclarke5@ed.ac.uk. University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh EH1 1HT. Reference: EC1069.

Contract period

2 years initial term with four 1-year extension options (2+1+1+1+1 = up to 6 years). University of Edinburgh estate, approximately 50 sites.

Classification

CPV 50700000 — Repair and maintenance services of building installations 71314200 — Energy-management services ScotlandEdinburgh